Lending regulations

The following HU library lending regulations are valid as of September 1st 2016.

Article 1 Borrowers

  1. There are various memberships:
    1. HU students and staff members: Students and staff members are automatically registered.
      They may borrow items by presenting their student card or HU library card.
    2. Students and staff members of the Utrecht University (UU):
      They may register free of charge by showing proof of identity and address.
      University students are requested to bring a valid student card, University staff members their University library card.
    3. Temporary HU students or employees:
      They may register free of charge by showing proof of identity and address.
      HU course members: a valid student card or certificate of enrolment.
      Alumni: a (copy of) diploma .
      Former HU employees.
    4. Secondary school pupils:
      They may register free of charge by showing proof of identity and address.       
    5. Libraries:
      Other libraries may request HU publications for their own members. School libraries may place loan requests. Pupils collect the item(s) themselves.
    6. Other library users:
      Others may also register by paying an annual membership of € 20,00, showing proof of identity and address,
  2. Only membership group 1 has access to the digital collection of the HU library.
Facilities
Membership costs Borrow at the HUB Access borrower information
HU-catalogue
Access databases Inter library loan Borrow at the University Utrecht Library
Student HU  Free of charge Yes Yes Yes Yes Yes
Employee HU Free of charge Yes Yes Yes Yes Yes
Student UU Free of charge Yes No No No Nvt
Employee UU Free of charge Yes No No No Nvt
Alumni Free of charge Yes No No Yes No
Temporary HU students or employees (such as HU course members, former HU employees) Free of charge Yes No No Yes No
Secondary school pupils Free of charge  Yes  No  No  No  No 
Library (Other libraries or school libraries) Free of charge Yes No No No No
Other library users            €20,00 per year Yes No No Yes No

Table: facilities per membership.

Article 2 Borrowing policy

  1. The number of items which may be borrowed is limitless.
  2. It is not permitted to lend borrowed items to third parties.
  3. If a borrower wants to be able to browse his/her own lending history, this can be requested at one of the lending desks. From that moment on, items borrowed are archived, and available only for the borrower.

Article 3 Lending period and renewal

  1. The HU library has three lending periods: 28 days, week loan and day loan. Day loan items must be returned the same day, before the HU library in question closes.
  2. Borrowed items may be returned at all HU library locations.
  3. The lending period of a publication can be renewed several times, up to a maximum period of one year, or until another borrower reserves the publication.
  4. If the lending period is exceeded, a fine will be charged, see article 4.

Article 4 Fine system

  1. If the lending period is exceeded, the HU library charges a fine of € 0.25 for each publication per working day. The fine for day loan items is € 2.00 for each publication per working day. Please note: the fine becomes effective in retrospect, 2 days after exceeding the lending period, with exception of day loan items.
  2. Three weeks after exceeding the lending period, the borrower will lose his right to borrow, renew, or reserve publications from the HU library. Approximately 1 month after exceeding the lending period, the borrower will receive an invoice to pay for the replacement costs of the material, administrative costs and the accumulated fine.
  3. After paying the invoice or fine the borrower will be allowed to borrow, renew or reserve items again.
  4. When an outstanding fine is owed of € 5.00 and up, the borrower is no longer allowed to borrow, renew or reserve publications until the fine is paid.

Article 5 Reservations

  1. Publications that are either available at the HU libraries or checked out can be reserved free of charge, with a maximum of 25 reservations.
  2. Reserved items will stay on hold for 5 working days, from the date of notification.

Article 6 Borrowing at the Utrecht University library (UUL)

  1. HU students and employees may use the facilities of the Utrecht University Library free of charge. Students register by presenting their student card. HU employees need a letter from a HU library which is available at all the lending desks. ID and proof of address are required.

Article 7 Interlibrary loan (IBL)

  1. If a requested publication (book or magazine article) is not available at any of the HU libraries, it is possible to put in a request for publications or copies from magazine articles at other libraries.
  2. Requesting books and articles is free of charge for HU employees. Other borrowers pay € 5,00 for a book or article request.
  3. The costs of an interlibrary request from a library abroad are €15. Please note: a book requested from a library abroad is for inspection at the HU library only.

Article 8 Responsibility

  1. The person in whose name items are borrowed, remains responsible for the items.
  2. The borrower has to pay the replacement costs for lost or damaged items.
  3. The HU library is not responsible for damage caused by borrowed items.

Article 9 Additional provisions

  1. The HU library is responsible for protecting the borrower's personal information, according to the rules and regulations stated in the "Wet bescherming persoonsgegevens”.
  2. In cases where these regulations do not apply, the management team of the HU library will decide.

Reserve or extend loans

HUGO

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